Core Group Roles

The Core Group are selected at an Annual General Meeting, but as is the nature of voluntary organisation members are often co-opted mid year. . Between them they cover the following list of tasks. Individuals may cover more than one function, but if their workload become too onerous, they may subdivide their roles and co-opt new core-group members or ask for help from members, whilst keeping an overview. If you would like to volunteer for one of the roles which remain unfilled please CONTACT US.
Coordinator: Receives membership enquiries and applications, liaises with LETSlink UK, delegates and ensures that all tasks are being performed adequately. ---- (----)
Minutes Secretary: notifies members of upcoming meetings, receives input from members and sets up agenda for meetings, takes minutes, clears them with those present, sets them up on the website with member-level access, sends a message to all members with a link to the minutes. ---- (----)
Treasurer: administrates sterling bank account, and ideals exchange account, manages periodic Ideals charges, pays out expenses against claims, presents income and expenditure at core group meetings, sets and monitors sterling budget, does End Of Year accounts, records and banks cheques received, records sterling contributions in member profiles. ---- (----)
Accountant: manages *Admin account and pays out admin fees.
Membership Secretary: receives enquiries and applications by post, phone or email, makes contact by phone, processes address validation, sets up new member accounts, identifies members who will require ongoing support.
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Member Support: reviews member accounts systematically, according to expire date, helps them to update their profile, offers and wants and to trade, encourages them to make donations, and forward expire date as appropriate. Also in buddying role edits directory, searches, print directories and carries out online transactions on behalf of members without internet access. Train local buddies and match new members who need ongoing support.
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Events Organiser: sets up local events and support groups, and helps others to do so. Keeps members informed of the social calendar and circulates ideas and suggestions for events for comment and action from the membership. Co-ordinates with News Editor and "Outreach" on necessary publicity.
News Editor gathers news items from core group and members, including minutes of meetings, compiles newsletters, uploads them to website, and informs members of updated content.
Outreach: - links with local representatives and other organisations, and updates the links page accordingly, works to promote the currency of Harrow LETS and encourage community groups to get involved.
Local Representatives are multi-taskers who can answer local enquiries, outreach in their neighbourhoods, run social events, and enrol new members. Their work is supported by the core functions as above. Currently we are looking to recruit local organisers in all areas.
Mediators are part of the Mediation Team, responsible for negotiating to resolve disputes between members.
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Support: Website hosting, email management and database back-up. Support to group as a whole on technical and management issues. Provides training to individuals or the group, as required. LETSlink (c/o Mary Fee) (support)
Core Group members have the authority to carry out the tasks in their job description between meetings. If they come across matters requiring a joint policy decision they will place them on the agenda for the next Core Group meeting, which will be held on a regular basis depending on the volume of business. Special core group meetings or general meetings may be held if needed. Dates of all meetings are made known to members in advance. Please consult the Tutorial below before contacting us, and we will update it in response to FAQs.
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